Job Details

Facilities Utilization Planner and Events Setup Coordinator

Position Number: 7174962
Location: Athens, AL
Position Type: Facilities Management

Facilities Utilization Planner and Events Setup Coordinator Closing Date:

Job Duties:

The Facilities Utilization Planner and Events Setup Coordinator is responsible for coordinating the use of campus facilities for university events. As part of the duties, the coordinator will develop plans to maximize facility usage and provide data on administrative facility usage, along with recommendations for space utilization changes. The coordinator will also be responsible for directing the detailed work associated with events, such as preparation, setup, and breakdown of event equipment, as well as other services that require university personnel and/or equipment. Additional responsibilities will include assisting the Director of Facilities Operations in other duties as assigned.

ESSENTIAL FUNCTIONS:

Work with events team/requestors to identify needed resources such as tables, chairs, sound equipment, electrical, custodial, trash, landscaping, and manpower support requirements
Coordinate and assist with organizing, setting up, breaking down, and returning proper storage event equipment (i.e., tents, tables, chairs, signs, banners, audio-visual equipment, etc.)
Manage the Facilities Reservation Calendar, eSpace, and Workorder requests to ensure there arent any conflicts in scheduling
Utilize organizational skills to troubleshoot and solve problems while operating on a schedule, managing multiple events and projects simultaneously, meeting deadlines, and achieving goals
Develop plans to maximize facility use and make space allocation recommendations to the administration
Conduct facility usage studies and compile usage data for management to review
Collaborate with the maintenance team on the coordination of events and equipment
Ensure that proper staffing is available, approval is obtained if it is deemed that overtime is required, and schedule appropriate overtime staffing
Manage the maintenance program for all facilities vehicles, and transportation equipment
Coordinate all moves of furniture and equipment
Help with the construction of fencing, concrete walkways, the erection of canopies, stages, and platforms
Ability to scale ladders to help with pulling wires and cabling, installing ports, and other duties revolving around the campus IT system. Also, to assist with cleaning gutters and removing debris from roofs
Complete other duties as assigned

Required Qualifications:

QUALIFICATIONS REQUIRED:

High School diploma or its equivalent
Minimum of 3 or more years of related experience
Excellent communication and interpersonal skills, including writing and speaking
Ability to manage multiple projects concurrently
Must be team-oriented and able to work collaboratively to achieve team goals
Detail-oriented
Experience with Microsoft Office programs
Experience driving and using a forklift
Experience assembling stages including platforms, steps, and safety rails (e.g. connecting and locking panels, leveling stage

REQUIRED LICENSE, CERTIFICATION, OR SPECIAL CREDENTIALS:

Valid drivers license

OTHER QUALIFICATIONS AND JOB REQUIREMENTS:

PHYSICAL REQUIREMENTS:

Must be able to lift and carry up to 100 pounds
Must have full range of mobility in the upper and lower body; be able to reach overhead; be able to work in various positions, including stooping, standing, bending over, sitting, kneeling, and squatting for extended periods of time; be able to lift, pull, and push materials and equipment to complete assigned job tasks
In addition to the normal work week, the ability to work weekends/nights as needed

WORKING CONDITIONS:

Occasionally, ascends and/or descends a ladder as needed
Frequently performs tasks that require repeating motions of the wrists, hands, and/or fingers, such as typing, operating power tools, etc.
Frequently tasked with operating a motor vehicle or heavy equipment
Occasionally exposed to low and high temperatures as well as outdoor elements such as precipitation and wind
Occasionally exposed to noisy environments

Salary Schedule:

Salary Band: P565

To view salary schedules visit: https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/

Salary will be commensurate with experience and qualifications.

Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

To be considered for this position please visit our web site and apply on line at the following link: https://jobs.athens.edu/postings/search

About Athens State University
Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Societys "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.